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| House Committee Budget Management | Laws and Regulations | Tools for Managing a House Committee | Telephone directory for the House Committee |
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Essential safety services for the home committee – everything you need to know
Each building committee is responsible for ensuring that the building operates in accordance with mandatory safety regulations. The safety services that the building committee is required to provide include periodic inspections of elevators, supervision of electrical and gas systems , and installation and maintenance of fire extinguishing systems and other emergency systems. Failure to comply with these requirements may lead to risk to the lives of residents and legal exposure .
It is important that every homeowner's association is aware of these safety duties and acts accordingly in order to maintain the safety of the residents and prevent unnecessary risks.
Holding companies
What is a maintenance company and why is it important to the House Committee?
A maintenance company is responsible for the ongoing maintenance and management of building systems to ensure proper operation and safety for tenants. Services include cleaning, routine repairs, electrical and plumbing system maintenance, landscaping, and emergency operations. Professional maintenance companies provide comprehensive solutions that remove the need for the building management team to manage these areas themselves, thus ensuring efficient management of the building over time and improving the quality of life for tenants.
Advantages and disadvantages of using a maintenance company for the house committee
Disadvantages
Advantages
Professional management
Higher fixed cost
Saving time and effort
Less direct control of the House Committee
24/7 emergency services
Dependence on company services
Using a maintenance company provides the homeowner with professional management, time savings, and available emergency services. However, there are higher costs and less direct control over day-to-day maintenance to consider.
How to choose a maintenance company
Which is suitable for the House Committee?
02
Customized services
It is important to check what services the company offers and whether they are tailored to the specific needs of your building. Professional companies will provide ongoing maintenance, emergency repairs, landscaping management, and cleaning, so you can ensure a comprehensive response to all of your building’s needs.
04
Pricing and Terms
Comparing prices is essential, but it's equally important to check the terms of the contract the company offers. Make sure the contract is clear and includes all the required services, so there are no surprises down the road.
01
Experience and expertise
Experience is one of the key factors in choosing a maintenance company. A company with extensive experience in the field will know how to deal with a wide range of faults and system operation in a professional manner. Make sure that the company is experienced in buildings of a similar size to yours, and that it has expertise in managing the maintenance of complex structures.
03
Availability and customer service
One of the main reasons to work with a maintenance company is to be able to get a quick response to any problem. Make sure the company offers 24/7 emergency services, so you have an address to contact in urgent cases, such as electrical or plumbing problems. It might be worth doing an experiment and seeing how quickly they respond.
Rules and regulations for managing a house committee
Managing a house committee involves understanding and implementing many laws and regulations that govern the responsibilities, rights, and obligations of tenants. The main law governing the subject is the Land Law (1969) , which includes provisions regarding the maintenance of a shared building, renovations, the distribution of expenses among tenants, and decision-making at tenant meetings.
House Committee Responsibilities:
The House Committee is responsible for ensuring proper maintenance of the common property in the building and for maintaining the safety of the tenants. Its area of responsibility includes routine repairs, cleaning, elevator maintenance, emergency systems, and more. The House Committee is also responsible for enforcing internal rules established at the tenants' meetings and acting according to the law in all matters related to tenant payments, budget management, and expenses.
Real Estate Law:
The Real Estate Law determines how tenants must act regarding renovations and maintenance in the common building. Decisions regarding renovation or repair of common property are made by majority vote at tenant meetings, and there are cases in which tenants can be required to pay for renovations, even if they do not agree.
Main regulations:
Decisions at tenant meetings: Any substantial change to the building requires a majority vote of the tenants.
Renovation and maintenance: The house committee is required to ensure periodic renovations as needed.
Expense distribution: Expenses are distributed according to the size of the apartment or the parts of the shared property used.
Local regulations: Each city has local regulations that relate to housing committee management, building maintenance, and regulations regarding public areas and parking.
The importance of knowledge of laws and regulations:
Knowing the laws and regulations regarding the management of the building committee allows for proper management of the building, preventing disputes between tenants, and ensuring ongoing maintenance. There are situations in which failure to comply with the requirements of the law may result in legal risks and dangers to tenants, so it is important to act according to the law and ensure that all decisions are made properly.
Frequently Asked Questions - House Committee Rules and Regulations
question:
“Can tenants who object to external renovations be charged after an engineer’s report?”
answer
If the majority of the tenants at the meeting voted in favor of the renovation and it is determined that there is damage that endangers the tenants, legal action can be taken to oblige the opponents to participate in the repair, in accordance with the Land Law.
House Committee Budget Management -
The most effective way to manage shared expenses
Why is budget management and the House Committee important?
Managing the building committee budget professionally ensures that all ongoing and unexpected building expenses are managed transparently and efficiently. This prevents future problems, builds trust among tenants, and enables a higher level of building maintenance.
3 simple steps to effective budget management:
1. Building a detailed annual budget:
All expected expenses, such as elevator maintenance, cleaning, electricity, insurance, and renovations, should be included in the planning.
Tip: Create a safety margin for unexpected failures.
2. Monthly expense tracking:
Make sure your expenses don't exceed your budget. Keeping a neat record of all your expenses on a digital platform will help keep things organized.
Tip: Using budget management tools like Excel or a dedicated system can streamline tracking.
3. Transparent communication with tenants:
Periodically update tenants on the status of the budget. This will build trust and reduce objections to payments.
Tip: Presenting a clear budget at tenant meetings will help garner support for financial decisions.
Example of a simple house committee budget planning:
The perfect phone book for managing the House Committee
What is the House Committee phone book?
Every homeowner's association needs a central tool for managing relationships with suppliers, professionals, and residents. An organized phone book allows you to quickly address any problem or need that arises, without having to search for hours for the right phone number.
What to include in the House Committee phone book?
To ensure that any issues can be addressed quickly and efficiently, your phone book should include the following contacts:
4. Renovation contractors and suppliers:
Building materials supplier
Renovation contractor
5. Tenant Relations:
Audit Committee
Tenant representatives (including emails and telephone numbers)
6. Emergency:
police
Firefighting
MDA call center
Here's the English translation, organized clearly:
1. Services, Maintenance, and Cleaning:
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Cleaning service provider
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Pest control company
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Elevator company
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Elevator technician
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Certified elevator safety inspector
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Gas company
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Internet provider
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Telecommunications company
2. Safety Services:
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Safety supervisor
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Emergency consultant
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Municipal emergency hotline
3. Electrical and Plumbing Services:
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Licensed electrician
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On-call plumber
Important reminder:
A good phone book should be updated regularly. It is recommended to go through it once a month and make sure that all the information is accurate.
Tools for the House Committee - for smart, simple and effective management
Why is it important to use a home committee tool?
Effectively managing a building committee requires advanced tools for managing budgets, communications, payments, and maintenance tasks. Using digital tools and customized apps can save time, prevent errors, and increase the satisfaction of all building residents.
How to choose the right tool for your committee?
Choosing the right tool depends on your needs:
To manage a budget: Use tools that offer tracking of income and expenses.
For communication with tenants: Apps like Neighbors or Homent are suitable for this.
For maintenance and troubleshooting management: Darimpo is the right choice.